KAYSVILLE -- It's a GRAMA request fight over a public record that doesn't exist, say Kaysville city officials.
Resident Margaret Brough, in a hand-delivered Government Records Access and Management Act appeal, has given city staff until the close of business Tuesday to turn over minutes of a March 1, 2011, meeting held at the city offices, in which representatives of an architectural firm and the city discussed plans for a new police station.
Brough delivered her appeal to City Recorder Linda Ross on Friday after trying to obtain the minutes of that meeting through a GRAMA request she filed with the city July 29.
If minutes from that meeting, in which different options for a police station were discussed, are not made available to her by Tuesday, Brough is considering taking legal action against the city.
Ross confirmed the GRAMA appeal from Brough was received Friday by the city, and that Kaysville Mayor Steve Hiatt and City Manager John Thacker were reviewing it.
But officials said they will not be able to provide Brough with minutes from the March 2011 meeting, because minutes of that meeting were not recorded. It involved only the architects, a few city staff, a police representative and Kaysville City Councilman Jared Taylor, council liaison on the police station project, Thacker said.
"No minutes were kept," Thacker said.
There was no record created from the meeting, and the city is not required by state law to take minutes during such a meeting, he said.
Kaysville voters in 2010 rejected a $4.5 million bond that would have been used to fund the construction of a new police station.
At the March 2011 meeting, staff reviewed ways to modify the original design of the proposed police station in order to meet the city's needs of making it less costly, or building a different type of facility altogether, Thacker said.
"The conclusion was that not much could be done to change our needs," he said, resulting in no action coming from the meeting, and the project being put aside for a two-year period.
In the city putting the project aside, Thacker said, it was determined the city still owed a balance to the architectural firm of JRCA. When that bill was brought current for the original design -- an amended cost of $5,510 -- it alerted Brough to the March 1, 2011, meeting.
The amended payment to the design firm was the city's way of settling what it initially owed the company, Thacker said.
Since that time, city staff, Thacker said, have resumed looking at building a new police station, particularly as new Police Chief Sol Oberg has identified it as a need.
Thacker said he has not personally shared all this information with Brough because he suspects she would never believe him.
Brough, who has battled city leaders before involving other issues, said it is the public's right to know what officials are discussing, especially when it involves revisiting an issue on which voters have already spoken.
"This type of action on behalf of the city does not look good in view of the mayor's claim of transparency in Kaysville city government," Brough said.
Hiatt said just because voters rejected a $4.5 million bond to finance a new police station, it doesn't mean they oppose the need for a new station.
The existing police station, built in 1986, was built to serve the city's then nine-member police staff, officials said. The department has grown to 23 officers, with three additional staff, and is expected to reach 42 officers by the time the city hits its projected build out of 47,000 residents.